Scribe

List scribe jobs

Returns paginated scribe job summaries owned by the organization selected by the bearer API key, with optional filters for job status, patient, appointment, and template.

GETPublic reference baselineRead-onlyScribeoperationId: listScribeJobshttps://dev-api.quickintell.com/api/v1/scribe/jobs

Public reference baselineRead-onlyPrior auth and clinical

Route status

Public reference baseline

Generated endpoint contract may be shown with caveats, but external publication still needs route registry and release evidence.

Publication status

Baseline reference only

Requires E6 route registry and E9 release evidence before external publication.

Authentication

Bearer API key declared

OpenAPI declares bearer API-key security for this operation.

Tenant context

API-key organization

API-key organization context is authoritative; request organizationId is not a public tenant selector.

Side-effect summary

Read-only

Reads tenant-scoped data only unless the endpoint description explicitly states an external lookup.

Source artifact

docs/openapi/openapi.json

OpenAPI 3.1.0; API 1.0.0.

When to use this endpoint

Use this page as an internal baseline for the prior auth and clinical contract generated for GET /api/v1/scribe/jobs. External use still depends on route classification, release evidence, and endpoint-specific side-effect approval.

What this does now

Documents the generated GET /api/v1/scribe/jobs contract as a read-only baseline endpoint.

What this does not do

Does not prove external GA readiness, SDK readiness, live production execution, or complete module behavior. Read behavior still needs release evidence before broad external publication.

Not public from this page

Live external side effects, file contents, credentials, webhooks, SDK promises, and production recipes are still gated.

Headers and tenancy

Current headers and tenant authority. Target headers stay labeled as future until OpenAPI and release evidence declare them.

Header	Required	Current status	Notes
Authorization	Yes	Current	Bearer <QUICKRCM_API_KEY>. OpenAPI security: bearerAuth.
Idempotency-Key	No	Target/future	Do not claim universal header support until E3 and OpenAPI metadata exist.
X-Request-Id	No	Target/future	Use for support correlation only after approved; not declared as a standard OpenAPI header today.

Required scopes

Unclassified until E6 route metadata exists; do not infer scopes from route names.

Wrong-org behavior

Tenant-safe 404, empty list, or 403 is endpoint-specific and remains an evidence gap until E1 is closed.

Actor and audit

No public actor, audit, or correlation contract is published from OpenAPI alone.

Idempotency and retries

Retry behavior is documented conservatively because universal idempotency headers are not declared.

Topic	Status	Guidance
Current idempotency	Read request; no mutation idempotency contract needed.	Use ordinary safe-read retry behavior with rate-limit backoff.
Universal header	Not declared	Do not document universal Idempotency-Key support until OpenAPI and E3 evidence declare it.
Conflict behavior	Unresolved	Same-key changed-payload, in-flight retry, fingerprint scope, and TTL behavior remain endpoint-specific evidence gaps.

Async jobs and polling

Queued work is accepted work, not proof of completed workflow execution.

Topic	Status	Guidance
Immediate response	No 202 response declared	OpenAPI does not declare HTTP 202 for this operation.
Polling and terminal states	Endpoint-specific	Use only operation-specific status endpoints visible in OpenAPI; generic job behavior, cancellation, retries, and retention are unresolved.
Later side effects	Not proven	Do not infer background execution beyond the documented response.

Files and artifacts

File-like routes need content-class, ownership, scanning, retention, and URL policy evidence before public recipes.

Topic	Status	Guidance
Content class	No file/artifact class inferred	OpenAPI text does not indicate file or artifact handling for this endpoint.
Ownership and storage keys	Not applicable unless a file field is present	Tenant ownership must be proven before retrieval or upload docs. Never expose storage keys as public identifiers.
URLs, scanning, and retention	Unresolved unless endpoint-specific evidence exists	Short-lived URLs, MIME limits, checksums, scanner status, retention, expiration, and legal hold behavior are not implied by OpenAPI examples.

Related platform rules

Workflow Guide Route Status Tenant Context Errors Rate Limits PHI and Security Publication Readiness

Evidence

Evidence	Status	Caveat
OpenAPI artifact	docs/openapi/openapi.json; OpenAPI 3.1.0; API 1.0.0.	Generated baseline contract only.
Route registry	Public reference baseline from documentation classification overlay.	E6 route registry evidence is still required before external publication.
Example validation	Generated examples are internal baseline aids.	No external publication claim; examples must pass no-PHI/no-secret/no-raw-payload/no-storage-key checks.
Last reviewed	Implementation run 20260619T-docs-impl; source boardroom packet 20260619T064820Z.	Refresh this evidence for release workspaces.
Release evidence	E9 required.	No SDK readiness, production readiness, or expanded external docs claim from this endpoint page.

Scribe public API.

Scribe public APIs expose organization-scoped clinical documentation job and template workflows for the AI Clinical Scribe module. The existing module docs describe Scribe as an ambient AI scribe that transcribes encounters and drafts SOAP notes; the public API surface narrows that product workflow to ten bearer-authenticated endpoints for jobs, file metadata attachment, asynchronous processing, attestation, and reusable templates. Tenant context comes from the bearer API key. Public callers should not send `organizationId` or `orgId` tenant selectors. Read endpoints require Scribe read-capable credentials (`scribe:read` or `scribe:write`), while create, update, attach, attest, process, and template-write endpoints require `scribe:write` credentials. The job lifecycle is asynchronous. `createScribeJob` creates a local job in `UPLOADING` status and immediately attempts to enqueue processing with the supplied audio reference. status=QUEUED`. Neither endpoint performs inline transcription, inline note generation, or synchronous clinical validation. The public contract is intentionally conservative around clinical data and files. List responses return job summaries and `hasFinalNote` indicators, not raw transcripts, final notes, audio URLs, signed URLs, storage references, or vendor payloads. Detail and write responses can include `finalNote`, so examples and guidance must treat it as clinical documentation that can contain Protected Health Information (PHI). File attachment records metadata for an already-uploaded organization-scoped audio file and returns sanitized file metadata; it does not upload file bytes, create presigned URLs, or echo storage references. Template endpoints manage reusable prompt configuration and should not be documented as patient-specific note content.

What this endpoint does

Use case

Use this endpoint to build scribe worklists, poll job progress, find jobs before opening detail, or reconcile documentation workflows without retrieving note text.

Before calling

Authenticate with a Scribe read-capable API key. Choose bounded pagination and filters before polling, especially when filtering by patientId or appointmentId.

Request and response behavior

Request guidance

`page` defaults to 1 and is capped at 10000. `pageSize` defaults to 25 and is capped at 100. `status` must be one of `RECORDING`, `UPLOADING`, `TRANSCRIBING`, `GENERATING_NOTE`, `COMPLETED`, `ATTESTED`, or `FAILED`. Do not include a tenant selector; the API key supplies tenant context.

Use status and templateId filters to avoid broad clinical-documentation exports.
patientId and appointmentId are organization-scoped identifiers and can reveal patient workflow context; avoid logging raw filter values.
A Scribe write key is also accepted for read operations, but read-only integrations should use read-capable credentials where available.

Response semantics

HTTP 200 returns `data.jobs`, pagination fields, and `meta.organizationId`. Job summaries include template summary metadata, status, audioDurationSeconds, executionMode, and hasFinalNote, but intentionally omit finalNote, raw transcripts, audio URLs, signed URLs, storage references, and vendor payloads.

hasFinalNote is a boolean indicator, not the generated note content.
template contains only id, name, and specialty in job summary rows.
Use getScribeJob only when the integration explicitly needs generated finalNote content.

Errors and retries

Treat 400 as invalid pagination or filter input, 401 as missing or invalid bearer credentials, 403 as organization access denial, and 429 as a backoff signal. Retry transient 5xx responses with bounded client retries.

400 can indicate an unsupported status enum or pagination value outside the OpenAPI bounds.
429 should be retried with backoff rather than tight polling.
403 means the authenticated caller cannot access the selected organization context.

Template boundary before examples

The route class, authentication state, tenancy rule, side-effect mode, idempotency status, async behavior, file policy, warnings, links, and evidence above are part of the endpoint contract. Treat generated examples below as internal baseline aids until release evidence closes.

Path parameters

This endpoint does not define path parameters.

Query parameters

Name	Location	Required	Type	Description	Validation and safety notes
page	query	No	integer	One-based result page. Defaults to 1 and cannot exceed 10000.	Minimum value: 1. Maximum value: 10000. Default: 1.
pageSize	query	No	integer	Maximum number of scribe jobs to return. Defaults to 25 and cannot exceed 100.	Minimum value: 1. Maximum value: 100. Default: 25.
status	query	No	RECORDING \| UPLOADING \| TRANSCRIBING \| GENERATING_NOTE \| COMPLETED \| ATTESTED \| FAILED	Optional local scribe job status filter.	Enum values are declared in the Type column.
patientId	query	No	string	Optional QuickRCM patient identifier filter. Treat as PHI-adjacent workflow context.	Minimum length: 1. Potential PHI; use synthetic examples and avoid logging raw values.
appointmentId	query	No	string	Optional QuickRCM appointment identifier filter. Appointments are optional in the Scribe workflow.	Minimum length: 1.
templateId	query	No	string	Optional organization-scoped scribe template identifier filter.	Minimum length: 1.

OpenAPI-declared header parameters

Standard platform header guidance appears in the governance panel. This table only lists operation-specific headers declared in OpenAPI.

This endpoint does not define operation-specific header parameters.

Request body

JSON fields from the generated OpenAPI schema with pilot enrichment applied where available. Nested object fields are shown with dotted paths.

This endpoint does not define a JSON request body.

Generated request example

Generated examples are baseline contract aids only. They are not external publication evidence and must not include real PHI, credentials, raw vendor payloads, raw EDI, transcripts, storage keys, or signed URLs.

No request example is declared.

Successful responses

Generated response examples show the baseline OpenAPI contract. Tenant identifier echo, PHI redaction, pagination, money, date/time, and enum semantics remain endpoint-specific publication checks.

200

Scribe job summaries for the authenticated organization.

Generated from the OpenAPI response schema.

{
  "success": true,
  "data": {
    "jobs": [
      {
        "id": "00000000-0000-4000-8000-000000000001",
        "organizationId": "00000000-0000-4000-8000-000000000001",
        "status": "RECORDING",
        "patientId": "00000000-0000-4000-8000-000000000001",
        "appointmentId": "00000000-0000-4000-8000-000000000001",
        "templateId": "00000000-0000-4000-8000-000000000001",
        "template": {
          "id": "00000000-0000-4000-8000-000000000001",
          "name": "Example scribe_job",
          "specialty": "example-specialty"
        },
        "audioDurationSeconds": 1,
        "executionMode": "AI_ONLY",
        "hasFinalNote": true,
        "createdAt": "2026-06-08T10:15:30Z",
        "updatedAt": "2026-06-08T10:15:30Z"
      }
    ],
    "total": 1,
    "page": 1,
    "pageSize": 1,
    "totalPages": 1
  },
  "meta": {
    "organizationId": "00000000-0000-4000-8000-000000000001"
  }
}

Error responses

Errors must remain sanitized. Do not include raw payer, EHR, SFTP, SMTP, Stripe, LLM/OCR, browser automation, file, transcript, EDI, worker, or vendor payloads.

400

Invalid request.